Come join us!
Tymberhavene holds an "Heavy Fighter Practice and Middle Ages Social " at the Ocean Crest Elementary School (in the gym behind the school) in Bandon, OR between 4pm and 8pm. (Check calendar for dates.)
Heavy fighters with armour, weapon and shield battle to hone their skills. Rapier fighters cross swords to practice technique and test their mettle. Belly dancers learn new moves and practice to old world rhythms. Members display new and old projects they are working on or have completed. Skilled artisans are often available to share their knowledge in a variety of medieval crafts. Brochures and information packets are available. Everyone is welcome and there is NO CHARGE.
Official Business meetings are generally held the last Wednesday of the month, 6 pm, in the Staff Room (enter at front entrance of school) of Ocean Crest Elementary School.
TYMBERHAVENE
MEETING MINUTES RECORDING FORM
________________________________________________________________________
MINUTES OF MEETING
DATE:
LOCATION:
________________________________________________________________________
Officers In Attendance:
_X_ Seneschal: Mehitabel Pottern
_X_ Deputy Seneschal: Cormacc ua Neill
_X_ Herald: Brendan ap Llewelyn
___
_X_ Minister of A and S: Fjorleif
_X_ Exchequer: Yngvarr
_X_ Equestrian Officer: Aine ui Neill
_X_ Chatelaine: Cynthia Du Pont
_X_ Gold Key: Juliana
_X_ Deputy Exchequer: Katla Elgr Hafn
_X_ Water Bearer: Cormacc ua Neill
_X_ Chronicler: Marvel
________________________________________________________________________
# of Shire Members and Guests in attendance _11 (ck w/Camby)____
Agenda Item # 1 2 3 4 5 6 7 8 9 Discussion: Review July Minutes, Motion made to approve, passed Discussed due date for Officer Reports Discussed holding regular business meetings in Gave Exchequer $21.00 broken down as follows: $2.00 from sale of Christmas ornaments $5.00 donation for DVD of AnTir West War $14.00 in donations from Shire members in attendance Handed out copies of officer reporting forms Discussed going full status and passed around letters from both Master Angus, Summits Seneschal and Mauera, Adiantum Seneschal so that all members may understand the importance of the items we have been requested to improve upon. New Members introduced themselves. 4 in attendance at this meeting, Brian and his daughter, John, and Linda One new member from last month Chris re-introduced self Officers reports ~ Herald ~ Tymberhavene’s name is at Offered assistance with Name and Device Registration, explained the difference between Device and Coat of Arms ~ Deputy Seneschal ~ Reported on Sport of Kings where he attended both List running classes and waterbearing classes. Water Bearing: No one under the age of 16 is permitted on the war field Lists: He reports collecting lots of great information that will be shared including forms for tournaments to make list keeping easier. Sports Nutrition (herald input) Class on how to keep fighters hydrated with non commercial items. Avoid things with high fructose, aspartame and other sweetening agents. Eat Raisins and Peanuts In 2011 Sport of Kings is being planned as a 10day event. ~ Exchequer ~ Reporting that we now have $21.00 in cash, he will get a money order to send along with his report to Brother Al in Adiantum. ~ Chatelaine ~ seeking ideas on classes to help new comers feel more at ease and at home in Tymberhavene Went to the Brookings Ren Faire and met people from both Allyshia and Wuduholt be Secg Discussed the differences between the SCA and a Ren Faire for newcomers. Attended a local event called “A night Out” which took place at Discussed upcoming events that Tymberhavene has been invited to participate in: Octoberfish and Fun Festival Discussed out meeting notices getting out into the local papers so that others interested in the SCA can find us. Is developing a Newcomer/Media pamphlet to help decipher some SCA terminology for better press coverage, she was advised that we need to send final copy to Kingdom Chatelaine so that they know what Tymberhavene is handing out. Shared some information with everyone about her position and read some information regarding a newcomer’s first event and how to help them feel more comfortable. Plans on sharing a tidbit each month to familiarize everyone with things that we didn’t know or learned and forgot. ~ Arts &Science ~ Discussed A&S competition for Birthday Bash, was asked to get a copy of the rules she wishes to apply to the competition to Katla for inclusion in Birthday Bash publicizing. Also asked for anyone in the Shire interested in displaying items to bring them to Birthday Bash for an A&S display. ~ Equestrian Officer ~ Still looking at sites for a potential May event. Aine, Skerri, Marvel checked out Bullard’s Beach, Horse Fall and Riley Ranch. It was suggested that they also check out Mast Ranch as rumor has it they would love to host a horse event. Will also be looking at Revealed that in order to be a certified rider you must be able to “behead the enemy” ~ Gold Key ~ Tymberhavene now possesses 2 storage totes full of donated Garb and she is still seeking donations Has fabric for a gold key pavilion, donated frame was too brittle to work with. Katla to ask Adiantum for their plans for creating the 12X12 structures they use. Was asked to create an inventory list of things in Gold Key as they will have to be included as part of Tymberhavene’s assets when our Exchequer sends in his report. OLD BUSINESS Harvest Festival in Myrtle Point has invited Tymberhavene to vend for a fee of $15.00, Tymberhavene declined, however Fjorlief did take the application and will perhaps have a booth to sell her rocks and jewelry, she invited Tymberhavene to join her in sharing information with the public at that event. Birthday Bash update Event Dates Event Information in Crier October 4th Autocrat and volunteers may be on site, but it will cost $16.00 per site in addition to event fees. Tymberhavene is hosting Amergin’s Revenge and Adiantum’s Defender Tournaments in addition to Tymberhavene’s own defender Tournaments. Heavy Tournament is planned to be a Double Elimination with the finals being Best 3 of 5 each being with a different weapon style. Tymberhavene and Adiantum’s defenders are working together to bring the tournament into focus. The Archery Defender is planning a Royal Round, a String Shoot and a Wand shoot, still waiting for Adiantum’s Archery Champion to contact him. Ariana of Adiantum is in charge of Amergin’s and she is working on the details for us. Saturday Morning to kick off the day Tymberhavene is hosting a Breakfast Cook Off ~ 1 dish casserole type breakfast is encouraged. To supplement the Cook off Tymberhavene will be providing bread as well as honeyed and herbed butters. Rachel has very graciously agreed to take the helm on the Feast, discussed shoe string budget and her ideas. Diana has agreed to assist Rachel in bringing the feast together. Desert at the feast will be opened up to everyone as a potluck contribution. Aine and her family are providing birthday cakes for our Birthday Bash Currently the Archery Marshall in Charge is Brendan Joe (Adiantum Master of Stables) is seeking Marshals for our Tournament Katla to post this update to Tymberhavene mailing list for our Southern Members and those who could not attend meeting. Site is West Laverne Park Group Area B Discussed event fees. $13.00 Adult Members $16.00 Adult non Members Family Cap $40.00 defined “family” Discussed Day Trip Fee of $9.00 Discussed comping in “entertainment” defined as belly dancers, fire dancers, drummers etc. Advised CAN NOT comp in anyone for the purpose of entertaining. Explained that Tymberhavene has to be very cost conscious at this point in time and can not afford to give complimentary entrances. ~~ End of Meeting ~~ Action by: Mehitabel Marvel Mehitabel Mehitabel Mehitabel Mehitabel Mehitabel Brendan Cormacc Yngvarr Cynthia Fjorlief Aine Juliana Mehitabel Brendan and Katla Mehitabel, Brendan and Katla